NABH assessors look for specific things in patient records: a permanent unique identifier, clearly separated visit types, and complete discharge documentation. VAIDYA ERP builds that structure into how every visit is recorded — not as an afterthought.
Every patient gets a single Unique Health ID generated once, at first registration, using an atomic sequential counter — not a random number. It's reused across every visit, forever, so a patient's history is always traceable back to one identity.
Most clinic software treats every visit identically. VAIDYA tracks OPD (outpatient), IPD (admission), and Day Care as distinct registers, each with its own sequential registration number that resets every calendar year — the way real hospital filing systems and NABH assessors expect records organized.
When a doctor decides a patient needs admission, converting from OPD to IPD (or Day Care) generates a new registration number while keeping the original OPD number visible on the record — so the full episode of care stays traceable, not overwritten.
Every discharge summary includes UHID, visit type, registration number, admission and discharge dates, condition at discharge, and advice given — the elements NABH documentation actually requires, not just a bill.
Every admission and discharge event is logged — who performed it, when, and the exact number change — and that history appears directly on the final discharge summary, so the complete episode of care is in one document.
OPD/IPD/Day Care tickets carry a QR code encoding the UHID and registration number, so front desk or pharmacy staff can verify a patient's identity and visit against the record in seconds.
OPD Register
OPD-2026-00001
Standard outpatient visits
IPD Register
IPD-2026-00001
Formal admissions
Day Care Register
DC-2026-00001
Same-day therapy admissions
This describes VAIDYA ERP's record-keeping structure, not an NABH certification claim. NABH accreditation for your facility is a separate process carried out by the National Accreditation Board for Hospitals & Healthcare Providers, involving on-site assessment. VAIDYA ERP's documentation structure is designed to support that process, not substitute for it.
No. NABH certification is a separate accreditation process carried out by the National Accreditation Board for Hospitals & Healthcare Providers, involving an on-site assessment of your facility, staff, and processes. VAIDYA ERP structures your digital records — UHID, OPD/IPD/Day Care registers, discharge summaries — to match the documentation standards NABH assessors look for, which supports your accreditation effort but doesn't replace it.
OPD (outpatient) numbers are assigned for a standard visit with no admission. IPD (inpatient) numbers are assigned when a patient is formally admitted. Day Care numbers are for admissions where the patient occupies a bed for treatment but is discharged the same day — common for Panchakarma therapy. Each gets its own sequential number series, separate from the others.
Yes — the Records page lets Admin, Doctor, and Receptionist roles export each register (OPD, IPD, Day Care, and upcoming follow-ups) as a CSV file on demand.